Terms governing the purchase and delivery of GCA USG Registration Services.
These Registration Services Terms (the "Registration Terms") govern the purchase and delivery of GCA's USG Registration Services and the GCA Arsenal access that comes with certain packages. By ordering a package, paying a GCA invoice for Registration Services, or accepting these Registration Terms in any other way, the purchasing entity (the "Client") agrees to be bound by them.
The individual who places the order represents and warrants that they are authorized to bind the Client.
Registration Services are offered only to businesses and other organizations purchasing for commercial purposes. They are not offered to consumers. By ordering, the Client confirms that it is acting for purposes relating to its trade, business, or profession. Consumer withdrawal and cooling-off rights that apply only to consumers therefore do not apply. The Client's cancellation rights are set out in Section 11 and in the Refund and Cancellation Policy.
These Registration Terms supplement the GCA Terms of Service. Where the two conflict on any matter relating to Registration Services, these Registration Terms control. In particular:
Where the Client has executed a Contract Capture and Support Agreement (CCSA) or other written engagement agreement with GCA, that agreement controls over these Registration Terms to the extent of any conflict.
The United States Government and NATO do not charge any fee to register in the Government Systems. Any organization may register itself directly, at no cost, and GCA publishes a free guide for organizations that choose to do so.
6.1 NCAGE and SAM. Review of the Client's corporate registry extract, articles, ownership records, and address evidence; one master record of the Client's legal name, legal form, address, and ownership; filing and follow-up of the NCAGE code request with the responsible National Codification Bureau, through to synchronization with the US Defense Logistics Agency CAGE system; Unique Entity ID (UEI) validation, including any validation ticket; SAM.gov entity registration, including core data, assertions, points of contact, banking information, ownership, and FAR and DFARS representations and certifications; and responses to government queries raised during processing.
6.2 Full USG Registration. Everything in 6.1, plus:
6.3 Pre-Engagement Registration. Everything in 6.2, plus:
The Pre-Engagement Package Fee is credited under Section 10.4 if the Client engages GCA on an opportunity within the Credit Window of twenty-four (24) months.
6.4 Included with an Engagement. Clients with an active Engagement receive the services in 6.2 at no additional charge for the life of the Engagement.
6.5 Service period. For the NCAGE and SAM Package, GCA performs the services until the registrations are active and all government queries raised during processing have been answered, or for one hundred eighty (180) days from the Payment Date, whichever is earlier. For the Full and Pre-Engagement Packages, the services run for the Access Year, including the renewal in 6.2.
During the Access Year, the Client's named users may sign in to the GCA Arsenal with a one-time email code. Access includes:
GCA may improve, change, or replace features during the Access Year, provided the overall service is not materially reduced. GCA Arsenal access does not include proposal development, capture, or any other service provided under an Engagement. OPRs, QMats, and QMat reports are GCA's confidential and proprietary work product, licensed to the Client for its internal use only, and may not be shared outside the Client's organization. Access ends at the close of the Access Year unless renewed or continued under an Engagement. The Acceptable Use Policy applies.
Unless agreed in writing, Registration Services do not include:
The accuracy of every registration depends on the Client. The Client agrees to:
Delays caused by incomplete information or late responses do not extend the service period, the Access Year, or the Credit Window, and do not entitle the Client to a refund.
Representations and certifications made in the Government Systems are statements by the Client to the United States Government. GCA explains each one in plain language and prepares the entries from the Client's information, but does not certify on the Client's behalf and does not provide legal advice. Consistent with Section 14 of the Terms of Service, the Client remains solely responsible for all representations made to government agencies.
10.1 Package Fees.
| Package | Package Fee |
|---|---|
| NCAGE and SAM | EUR 1,500 |
| Full USG Registration | EUR 2,500 |
| Pre-Engagement Registration | EUR 3,000, credited under 10.4 |
10.2 Payment. GCA issues a proforma invoice in EUR for the Package ordered. The Client pays it in full by bank transfer to the account stated on the invoice. GCA does not accept card payments for Registration Services. The Client bears all bank charges, so that GCA receives the full invoiced amount. GCA begins work on the Payment Date. A proforma invoice not paid within fourteen (14) days lapses, and the Client may request a new one.
10.3 Temporary access while funds clear. When the Client sends GCA a bank confirmation of its transfer, GCA will open temporary GCA Arsenal access and the Registration Intake for up to ten (10) days while the funds clear, so the Client can begin providing its documents. Temporary access becomes full access on the Payment Date. If cleared funds have not arrived within those ten (10) days, GCA may suspend temporary access until they do.
10.4 Pre-Engagement credit. If the Client executes an Engagement within the Credit Window, the full Pre-Engagement Package Fee is credited against the first Engagement Fee invoice. The credit:
The NCAGE and SAM and Full USG Registration Package Fees are not credited against any Engagement Fee unless GCA agrees otherwise in writing.
10.5 Taxes. Fees are exclusive of any value added, sales, or withholding taxes, which the Client pays where applicable. If the law requires the Client to withhold tax, the Client will increase its payment so that GCA receives the full invoiced amount.
Full details are in the Refund and Cancellation Policy.
GCA may stop providing Registration Services and GCA Arsenal access immediately by written notice if the Client provides false or misleading information, fails to respond for thirty (30) days, fails GCA's client due diligence, breaches Section 7, or engages in illegal or unethical conduct. In those cases, fees paid are not refunded.
If GCA stops providing Registration Services for any other reason before the services in the Package are complete, GCA will refund the Package Fee in full.
Processing times are set by government offices and National Codification Bureaus, not by GCA. Any timeline GCA gives is an estimate.
All registrations, codes, and identifiers belong to the Client. Where a Government System allows GCA to hold a user role for the Client, GCA acts only on the Client's instructions. At the end of the services, or at any time on written request, GCA will remove its own user access and hand over any remaining administrative functions to the Client's named personnel.
GCA handles Client information in accordance with Section 6 of the Terms of Service, the Privacy Policy, the Data Protection Policy, and, for individuals in the European Economic Area, the GDPR Privacy Notice. The Client acknowledges that registration requires GCA to submit Client information, including personal data of its points of contact and owners, to the Government Systems, and that each Government System processes that information under its own rules.
To the maximum extent permitted by law, GCA's total liability arising out of or relating to Registration Services and GCA Arsenal access shall not exceed the Package Fee actually paid. GCA shall not be liable for indirect, incidental, special, consequential, or punitive damages, including lost profits, lost contract opportunities, or delays caused by government processing. Section 8 of the Terms of Service otherwise applies.
These Registration Terms are governed by the laws of the State of Wyoming, United States of America, as set out in Section 13 of the Terms of Service. Disputes are resolved under Section 12 of the Terms of Service and the Dispute Resolution Policy, including binding arbitration under the American Arbitration Association Commercial Arbitration Rules, held in Sheridan, Wyoming.
GCA keeps a record of each order, including the Package ordered, the date of the order, the version of these Registration Terms in force, and the Payment Date. That record is evidence of the Client's agreement.
GCA Arsenal access does not renew automatically. Before the Access Year ends, GCA will tell the Client its options, which may include a new Package or an Engagement.
GCA may update these Registration Terms from time to time. The version in force on the Payment Date governs that order, including the Credit Window and the Access Year. Updated versions apply only to orders paid after they are published.
For questions regarding these Registration Terms, billing, or a cancellation request:
Email: billing@gcagov.com (billing) or info@gcagov.com (general)
Phone: 202-990-6030
Address: Government Contracting Authority LLC, 1309 Coffeen Avenue, Suite 18254, Sheridan, WY 82801, USA
Terms version: REG-TERMS-2026-10-v4. All rights reserved. © Government Contracting Authority LLC.